Give order and settlement data separate roles
The order system explains what the customer bought and the taxes charged. The processor shows refunds, fees, reserves and the payout. We map those sources to the accounting file and reconcile the amount still held outside the bank.
Returns require a connection to the original order and, where relevant, the stock record. A refund can be processed before goods arrive back in saleable condition; those events should not be treated as one automatic movement.
Keep destination evidence for review
Product type, delivery details and marketplace responsibilities can affect tax obligations. A Surrey dispatch address is only one fact. We organize the sales report and identify exceptions so the responsible adviser can assess the applicable treatment.
Illustrative example: a refund after settlement
A Surrey online seller refunds a $560 order in the following payout period. The credit connects to the original sale, the processor balance reflects the later deduction, and inventory is updated only from the actual return record. That keeps the customer outcome consistent across all three systems.
Questions about this work
Can you reconcile several marketplaces?
Yes, after reviewing the exports and settlement arrangements for each channel. Each needs a complete reconciliation method.
Does the platform handle all taxes?
Its role depends on the actual arrangement and relevant rules. We do not assume that a net payout proves every obligation is complete.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review