Give each system a clear purpose
A sales system may create invoices while a processor records payment and a warehouse tool tracks quantities. We establish which record enters the ledger and how the systems reconcile. Two successful imports can still duplicate the same sale.
The review can cover account categories, tax codes, customers, suppliers, opening balances and bank rules. Access is agreed for each role, with ownership and approval responsibilities preserved.
Check a sample before trusting automation
We follow representative transactions from the source to the report, including a refund, supplier credit and transfer. An automatic rule should be supported by the transaction facts. Exceptions need a route for review instead of being forced into the most common category.
Illustrative example: trade counter and online orders
A Newton supplier uses a trade-counter system and a separate online shop. Both feed customer activity into the accounts, while a card processor pays out net amounts. Clear import roles prevent settlement deposits from being recorded as fresh sales and make the processor balance explainable.
Questions about this work
Must we switch platforms?
No. We first assess whether the existing setup can support reliable records. A change should solve a defined problem.
Can you promise a particular integration?
We confirm the actual software plan, available exports and integration behaviour before including it in the scope.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review